2011 Administration Report

This page records the Administration Services provided to ALARA from Donna Alleman at Business in Mind

Administration Services 1.11.11 - 30.11.11

Administration: 6.00 hours

Membership: 1.00 hours

 

ALARA Inc Administration to 30.11.11 Hrs Description
    1.00 Manage inbox Respond to queries
    1.50 Record purchases & process payments. Filing. Email process reminder
    0.50 Reconcile accounts October 11
    1.50 Comment on Organisational/Individual Membership process & forms
    0.50 Process copyright claim and payment
    1.00 Research and test Google document storage system
       
  Total 6.00  
       
  Membership 1.00 Process membership payments
      Followup unpaid membership renewal invoices 
      Write off unpaid invoices
       

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Administration Services 1.10.11- 28.10.11

Administration: 10.00 hours

Membership: 4.00 hours

Conference Support: 4.00 hours

ALARA Inc Administration to 28.10.11 Hrs Description
    1.25 Manage inbox Respond to queries
    1.00 Record purchases & process payments. Filing
    0.50 Reconcile accounts October 11
    3.00 Prepare and revise Organisational Membership process report
    2.00 Prepare and revise Membership renewal process report
    0.25 Answer queries on OFT form
    2.00 File review September qtr. Prepare and lodge September 11 BAS
  Total 10.00  
       
  Conference 4.00 Review conference payments & budget lines inc clarification
      from CB & PK
      Followup outstanding invoices & check for online payments
      Read & respond to email requests
      Prepare financial report of income & expenditure
       
  Membership 4.00 Process membership payments
      Reverse unpaid membership renewal invoices 
      Resend membership invoices as requested
      Forward details to RL
      Prepare final membership reports
       

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Administration: 6.00 hours

Membership: 1.50 hours

Conference Support: 4.00 hours

ALARA Inc Administration to 30.9.11 Hrs Description
    1.25 Manage inbox Respond to queries
    1.00 Record purchases & process payments. Filing
    3.00 2011 financials- Audit revisions on receipt of AudAid paperwork
    0.50 Reconcile accounts September 11
    0.25 Confirm TD renewal investment term/consider cash flow
  Total 6.00  
       
  Conference 4.00 Update manual registration list
      Issue invoices
      Check for online payments
      Read & respond to email requests
       
  Membership 1.50 Process membership payments
      Email updates to RL
       

 

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 Administration Services 1.8.11 - 31.8.11

Administration: 11.00 hours

Membership: 3.00 hours

Conference Support: 1.00 hour

 

ALARA Inc Administration to 31.8.11 Hrs Description
    1.00 Manage inbox Respond to queries
    1.00 Record purchases & process payments. Filing
    4.00 Review 2011 financials. 
    3.00 Prepare audit report and send draft to CB & JM for comment
    1.00 Meeting with CB Follow up queries and respind
    1.00 Prepare and lodge June 11 BAS
  Total 11.00  
       
  Conference 1.00 Prepare conference financial report
      Report against budget
      Send GH updated payment report
       
  Membership 3.00 Process membership payments
      Email invoice reminders
      Update email addresses
      Resend renewal invoices to lost members
      Prepare outstanding payables reports for RL & explain
      Respond to queries re. member financial status
       

 

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 Administration Services 1.7.11 - 31.7.11

Administration: 3.25 hours

Membership: 3.50 hours

Conference Support: 3.75 hours

ALARA Inc Administration to 31.7.11 Hrs Description
    0.50 Manage inbox
    1.25 Record purchases & process payments
    1.00 Prepare Management Reports and queries list for JM
    0.50 Consider TD renewal.Scan & email
  Total 3.25  
  Conference 1.00 Process conference registrations
    1.00 Prepare registration report- manual process
    0.50 Check for conference payments at bank
    0.25 Read and respond to budget report request & schedule
  Total 3.75  
  Membership    
    1.00 Process membership payments
    1.00 Update data base with resignations
    1.00 Prepare membership payment report
    0.50 Advise returned mail to RL
  Total 3.50  
       

 

 

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 Administration Services 28.5.11 - 30.6.11

Administration: 1.50 hours

Membership: 3.00 hours

Conference Support: 0.5 hour

ALARA Inc Administration to 30.6.11 Hrs Description
30.6.11   0.50 Manage inbox
    0.50 Filing
    0.50 Reconcile accounts
  Total 1.50  
       
  Conference    
30.6.11   0.50 Process payment. Prepare report template
      Email to G Hill
       
  Membership    
30.6.11   1.00 Process membership payments
    1.00 Update data base with resignations
    1.00 Prepare membership payment report
  Total 3.00  
       

 

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Administration Services 28.4.11 - 27.5.11

Administration: 5.50 hours

Membership: 5.50 hours

 

ALARA Inc Administration to 27.5.11 Hrs Description
27.5.11   1.00 Manage inbox
    1.00 Update invoice template & email. Test
    1.00 Supplier payments
    0.50 Filing
    0.50 Follow up Mpowered paperwork
      Followup Paypal change over
    0.50 Process CAL payment paperwork
    1.00 Answer Brisbane Conference queries
  Total 5.50  
       
  Membership    
27.5.11 Prepare invoices 2.50 Prepare 220 membership invoices
    0.50 Organise invoice printing- deliver to PO
    1.50 Process payments
    1.00 Update MYOB data base with resignations
  Total 5.50  
       

 

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Administration Services 29.3.11 - 27.4.11

Administration: 7.00 hours

Membership: 0.25 hours

ALARA Inc Administration to 27.4.11 Hrs Description
27.4.11   2.00 Manage inbox- New email address/ ALARj distribution costs/ Reg. address/
      State library correspondence - scan& email
    0.50 Complete Mpowered paperwork, scan & email
27.4.11   0.25 Pay suppliers & email remittance advices
27.4.11   0.25 Research WC invoices and send details to supplier
27.4.11   1.00 Reconcile accounts
27.4.11   2.00 Prepare & lodge March 11 BAS
27.4.11   1.00 Paypal update-add new email address & discuss change with RC & JS
  Total 7.00  
  Membership    
27.4.11   0.25 Process new membership payment
       

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Administration Services 1.3.11- 28.3.11

Administration: 5.00 hours

Membership: 0.5 hours

 

ALARA Inc Administration to 28.3.11 Hrs Description
28.3.11   2.00 Manage inbox
28.3.11   0.50 Pay suppliers & email remittance advices
28.3.11   2.00 Archive Management- shred credit card payment authorisations
28.3.11   0.25 Followup outstanding cheque 2nd reminder
28.3.11   0.25 Check joining dates member archives
       
  Membership    
28.3.11   0.50 Process new membership payments

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Administration Services 1.2.11 - 28.2.11

Administration: 8.50 hours

ALARA Inc Administration to 28.2.11 Hrs Description
28.2.11   1.00 Manage inbox
28.2.11   1.00 Follow-up unpresented NAB cheques
28.2.11   1.00 Teleconference- preparation and discuss membership renewal process
28.2.11   4.00 Update MYOB file- customer database
      (remove addresses/ inactivate non members/test)
28.2.11   0.50 Prepare sample membership invoice and email wording
28.2.11   1.00 Process supplier payments ( trial new process/setup & action)
      Send remittance advice
       

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 Administration Services 1.1.11 - 31.1.11

Administration: 10 hours

 

ALARA Inc Administration to 31.1.11 Hrs Description
11.1.11   2.00 Bank reconciliations Dec 10
31.1.11   1.00 Bookkeeping & Filing Jan 11
31.1.11   2.00 Prepare Dec 10 BAS & lodge. Post paperwork
31.1.1   2.00 Manage inbox
      Respond to RL re. database
      Emails to members
      Respond to PK & GH re conference details
31.1.11   2.00 Update membership database with addresses
31.1.11   1.00 Discussion & consideration with RC re revised membership renewal process
       

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Administrative Services 1.12.10 - 23.12.10 Administration 11.25 hrs

 Administration 8.25 hours

World Congress 3.00 hours

ALARA Inc Administration to 31.12.10 Hrs Description
1.12.10   0.25 Sort National Library query
3.12.10   1.00 Prepare Nov 10 Management Reports
23.12.10   3.00  Enter budget figures, reconcile accounts & prepare Dec 10 Management Reports
3.12.10   1.00 Review administrative tasks and make recommendations
23.12.10   1.00 Prepare supplier payments
23.12.10   2.00 Actions resulting from recommendations
  Total 8.25  
  World Congress    
23.12.10   3.00 Review Bendigo Bank file- check paperwork held for payments and record missing
       

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 Administration Services 1.11.10 - 30.11.10 Administration 13.00 hours

Administration 6.00 hours

World Congress 1.00 hours

Membership 1.00 hour

 

ALARA Inc Administration to 30.11.10 Hrs Description
4.11.10   1.00 Reconcile accounts October 10
30.11.10   2.00 Manage inbox
30.11.10   1.00 Prepare supplier payments
30.11.10   1.00 Follow-up stale cheques with recipients & reissue
30.11.10   1.00 Reconcile accounts November 10
  Total 6.00  
       
  Membership    
30.11.10   1.00 Respond to membership queries
       
  World Congress    
3.11.10   2.00 Process refunds payments
16.11.10   4.00 Review WC costs. Discussion with JM. Discussion with CB. Prepare reports
  Total 6.00  
       

 

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 Administration Services 1.10.10 - 31.10.10 Cost $1260.00

Administration 28.00 hours

ALARA Inc Administration to 31.10.10 Hrs Description
1.10.10   1.00 Trip to NAB to transfer travel allowance (Claudia)
1.10.10   4.00  Preparation, teleconference & facilitate admin tasks hand over  
31.10.10   2.00 Prepare supplier payments
31.10.10   2.00 Followup WC payments with JM
31.10.10   2.00 Print and allocate WC payments
31.10.10   3.00 Preparation and teleconference with Colin re. refunds, NAB fax authority, 
      Prepare and email new member list&  existing member list
31.10.10   3.00 Reconcile accounts, review payments & refunds
31.10.10   1.00  OFT- Locate ALARA audit & send copy & paperwork to PKruse 
31.10.10   3.00 Prepare mailing labels for journal/ Send group emails
31.10.10   2.00 Follow-up and reissue lost cheques. Revise JM refund
31.10.10   3.00 Read JM emails and process WC adjustments. Reply with final query list
31.10.10   2.00 Prepare September 10 BAS, lodge and send for signing
  Total 28.00  

 

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Administration Services 6.9.10 - 30.9.10 Cost $450

Administration 7.50 hours

World Congress 2.50 hours

ALARA Inc Administration 6.9.10 -  30.9.10    
30.9.10 Administration 2.50 10 days @ 15 mins Manage inbox- read & respond to emails
30.9.10 Administration 1.00 Review bank statements for payments Sept 10
30.9.10 Administration 1.00 Follow up unpresented cheques
30.9.10 Administration 0.75 Prepare worksheet for Journal process and respond to emails
30.9.10 Administration 0.75 Process supplier payments/ follow-up audit report
30.9.10 Administration 1.50 Email instructions re membership and newsletter/ Teleconference
  Total 7.50  
       
  World Congress Services    
30.9.10 World Congress Services 2.50 Reconcile payments to o/s invoices
      Followup registration desk paperwork
      Request refund authorisations
       

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Administration Services23.8.10 - 3.9.10 Total 43.25 hrs Cost $1946.25

Administration 5.00 hrs

World Congress 16 hrs

Pre World Congress 2 hrs

Membership 20.25 hrs

 

ALARA Inc Administration    
3.9.10 Administration 2.50 10 days @ 15 mins Manage inbox- read & respond to emails
3.9.10 Administration 1.00 Reconcile accounts Aug 10
3.9.10 Administration 1.50 Reverse unpaid membership invoices & update data base
  Total 5.00  
       
       
3.9.10 ALARA Membership 20.25 Process 27 new member applications
       
       
3.9.10 World Congress Services 11.00 Process 44 WC registrations 
3.9.10 World Congress Services 1.00 Email 1700 contacts WC information
3.9.10 World Congress Services 1.00 Email WC Program to members
3.9.10 World Congress Services 3.00 Prepare WC reports- financial and registration desk worksheet
  Total 16.00  
       
  PreCongress Workshop    
3.9.10 PreCongress Workshop 2.00 Process 8 PCW registrations

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 Administration Services 9.8.10 - 20.8.10 Total 30 hrs Cost $1350.00 + gst

(report can not be attached on this page so details recorded below. Will resolve page upload issues on my return from holidays)

Administration 5.50 hrs

World Congress 15.50 hrs

Membership 9.00 hours

  Administration    9.8.10  - 20.8.10
20.8.10   2.50 10 days @ 15 mins Manage inbox- read & respond to emails
20.8.10   2.00 Prepare emails to members re Life Member & Committee nominations
20.8.10   1.00 Banking/ Bank reconciliations/ Supplier Payments
  Total 5.50  
       
       
20.8.10 ALARA Membership 9.00 Process 12 new member applications
       
       
       
20.8.10 World Congress Services 9.25 Process 37 WC registrations 
20.8.10   4.00 Prepare financial reports
20.8.10   1.00 Followup outstanding registration payments
20.8.10   1.25 Process registration refund/Manage inbox WC queries
       
  Total 15.50  
       

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Administration Services 26.7.10 - 6.8.10 Total 35.50 hrs Cost $1597.50 + gst

(report can not be attached on this page so details recorded below. Will resolve page upload issues on my return from holidays)

Administration 10.5 hrs

World Congress 13.75 hrs

Membership 11.25 hrs 

ALARA Admin Services 26.7.10 - 6.8.10
Dates Service Hours  
  Administration    
26.7.10   2.00 Prepare June 10 BAS- email & payment
26.7.10   1.00 Prepare supplier payments
26.7.10   1.00 Prepare Alan Rayners Travel subsidy payment & email 
27.7.10   1.00 To NAB to organsie KeyNote & Chair swift payment & international chq
27.7.10   1.00 Sort web access for numerous members. Sort access issue WC
30.7.10   1.00 Email membership-Newsletter & Nominations
5.8.10   1.00 Bank reconciliation Filing Review records
6.8.10   2.50 Manage inbox 15 mins per day
  Total Administration 10.50  
       
6.8.10 Membership 11.25 Process 15 new member applications 
       
6.8.10 World Congress 10.50 Process 42 x World Congress Registrations
27.7.10   2.00 Prepare WC reports 
6.8.10 Pre Congress Workshops 1.25  
  Total World Congress 13.75  

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 Administration Services 12.7.10 - 23.7.10 - Total 14.50 hours Cost $652.50 + gst

Adminstration 6.75 hours

World Congress 7.00 hours

Membership 0.75 hours

Details of Services found on the attachement named BIM_ALARA 230710

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Administration Services 28.6.10 - 9.7.10- Total 21.25 hours Cost $956.25 + gst

Adminstration 5 hours

World Congress 7.75 hours

Membership 8.50 hours

Details of Services found on the attachement named BIM_ALARA 090710

 

AttachmentSize
BIM_ALARA 090710.pdf180.26 KB
BIM_ALARA 230710.pdf10.96 KB